BUDGET REVIEW AND RECOMMENDATION REPORT OF THE PORTFOLIO COMMITTEE ON POLICE ON THE PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICES (SAPS) IN 2013/14, DATED 31 OCTOBER 2014

The Portfolio Committee on Police, having considered the performance and submission to National Treasury for the medium term period of the Department South African Police Services, reports as follows:

 

         1.   Introduction

 

1.1.         Description of core functions of the Department

 

The core functions of the South African Police Service (SAPS) in terms of Section 205 (3) of the Constitution are to prevent, combat and investigate crime; maintain public order; protect and secure the inhabitants of the Republic and their property; and uphold and enforce the law. The budget vote of the Department of Police is appropriated by Parliament in the Estimates of National Expenditure (ENE) as Vote 25.

 

The Civilian Secretariat for Police functions under the direction of the Minister of Police and has the responsibility for the development of policing policy in terms of section 208 of the Constitution. The Secretariat has been a cost centre in the Department of Police for the 2013/14 financial year and became a designated department on 1 April 2014. For the purposes of this report, the Secretariat will be reported on as part of Vote 25. 

 

1.2.         Purpose of the BRR Report

 

Section 5 (2) of the Money Bills Procedures and Related Matters Amendment Act (Act 9 of 2009) allows for each Committee to compile a budgetary review and recommendation report(BRRR) which must be tabled in the National Assembly.  Section 5(3) provides for a budgetary review and recommendation report to contain the following:

a)     an assessment of the department’s service delivery performance given available  resources;

b)    an assessment on the effectiveness and efficiency of departments use and forward allocation of available resource; and

c)     recommendations on the forward use of resources.

 

In October of each year, portfolio committees must compile Budgetary Review and Recommendation Reports (BRRR) that assess service delivery performance given available resources; evaluate the effective and efficient use and forward allocation of resources; and may make recommendations on the forward use of resources. The BRRR are also source documents for the Standing/Select Committees on Appropriations/Finance when they make recommendations to the Houses of Parliament on the Medium-Term Budget Policy Statement (MTBPS). The comprehensive review and analysis of the previous financial year’s performance, as well as performance to date, form part of this process.

 

1.3.          Methodology in compiling the report

 

This Report has been compiled after meetings held with the Department on 15-16 and 21 -22 October 2014, and the Civilian Secretariat on 16 October 2014.  During this period, the Department reported on performance in terms of its key programmes, key objectives, key targets, as well as financial performance. Forward looking resource requirement estimates for the MTEF were also presented.

 

The Committee was unable to call civil society groups and academics to comment on the SAPS 2013/14 Annual Report due its tight schedule and parliamentary programme. The Committee did however, receive comments from civil society organisations and police trade unions during its budget hearings in June 2014.

 

In addition, the Committee was briefed by the Auditor-General of South Africa (AGSA) on the financial audit and key findings on the Department and its entities.

The Committee also gathered information from its oversight visits to police stations in the following areas:

 

Table 1: Oversight visits to police stations

Date of visit

Police station

Province

3-7 February 2014

•       East London

•       Mdantsane    

•       Berlin            

•       Beacon Bay  

•       Zwelitsha      

•       East London 

Eastern Cape Province

27 August 2014

         Nyanga

         Philippi

Western Cape Province

22-23 September 2014

•       Mamelodi West

•       Central Firearms

      Registry

•       Sunnyside

Gauteng Province

9 October 2014

         Belhar[1]

 Western Cape Province

 

Other information used in the assessment of the service delivery and financial performance included:

 

·         Committee reports on the 2013/14 and 2014/15 budget hearings, strategic plans and annual reports.

·         The National Development Plan

·         The Auditor-General report on the use of consultants in the public service

·         The Twenty Year Review of South Africa

·         The Mid-Term review by the Department of Performance Monitoring and Evaluation.

 

 

1.4.          Structure of the Report

 

This report comprises two parts, in nine sections.Part 1 contains the information on the Department of Police while Part 2 contains information on the Civilian Secretariat for Police.

 

Part 1: South African Police Service

 

         Section 1: Introduction – sets out the mandate of the Committee, the purpose of this report (BRRR) and the process to develop this report.

         Section 2: Provides an overview of the key relevant policy focus areas

         Section 3: Provides an overview and summary of previous key financial and performance recommendations of Committee

         Section4: Provides a broad overview and assessment of financial performance of the Department for 2013/14

         Section 5: Overview of service delivery and performance

         Section 6: Key Committee findings

         Section 7: Summarises key recommendations

 

Part 2: Civilian Secretariat for Police

 

         Section 8: The Civilian Secretariat for Police

         Section 9: Summarises the programme performance

            Section 10: Summarises key findings for the Civilian Secretariat for Police

           

 

PART 1: DEPARTMENT OF POLICE

 

         2.   Overview of the key relevant policy focus areas

 

In his first State of the Nation address in February 2014, the President indicated that the fight against women and children is a priority and indicated that the re-establishment of Family Violence, Child Protection and Sexual Offences (FCS) units and the Sexual Offences Courts would go a long way to addressing violence against women and children. He also placed Rhino poaching at the top of the priority list for policing endangered species. Lastly, fighting corruption in the public sector was a priority for government and that a Central Tender Board was established to deal with corruption in government tenders. The Special Investigations Unit was also investigating fraud in a number of government departments and public entities.

 

In his second State of the Nationaddress inJune 2014, the President prioritised the fight against fraud and corruption through noting the successes of the Special Investigating Unit, the Directorate of Priority Crimes Investigation, the Anti-Corruption Task Team and the Asset Forfeiture Unit. He also noted that crimes against women and children were unacceptably high and that the fight against these crimes would continue.

 

The Minister of Finance in his 2014budget speech laid out the preconditions for the resource requirements of the National Development Plan (NDP) as the cornerstone for the country’s development. The NDP prepared the ground for the next phase of economic and social transformation. The budget emphasised the economic imperatives for stimulating the economy.

 

The Management Performance Assessment Tool (MPAT) has been implemented by the Department of Performance Monitoring and Evaluation (DPME) to implement assessments of departments at national and provincial level on an annual basis. The MPAT cover four strategic areas: Strategic management; Governance and accountability; Human Resource Management; and Financial management. There are 33standards arranged into the five key performance areas. While in 2012, the department issued a pilot, Cabinet has now made the assessment mandatory. According to the 2014 MPAT, the Department of Police has achieved a growth from 24th to 12th place on the scores.

 

The colour codes are represented as follows:

 

(1) Non-compliance with legal/regulatory standards (red);

(2) Partial compliance (orange);

(3) Full compliance (yellow); and

(4) Full compliance while “doing things smartly” (green).

 

·         Strategic management: The department achieved a green score and two yellows for APPs and Monitoring and Evaluation which means the department is fully compliant with strategic management.

·         Governance and Accountability: The department received a mixed bag in performance standards. Save for the management structure where there are concerns, professional ethics and internal audit which are all red, all the rest of the standards are yellow or green which means that it is also fully compliant.

·         Human Resources: The department did not fare well with respect to a number of standards in the management of its human resources environment. It received red colours which means there is non-compliance in the following areas: organisational design; recruitment and retention; management diversity, health and wellness; Performance Management Development System, HOD and the management of disciplinary cases.

·         Financial management: The department did not fare well in a number of financial management standards and received partial compliance in the following standards: demand and acquisition management and payment for suppliers within 30 days.

 

The National Development Planalso provides an important context for the provision of public safety. The Plan argues for strengthening the Criminal Justice System (CJS), professionalising the police, demilitarising the police, building safety through an integrated approach and building community participation in community safety. In this model, there is a clear recognition that policing is not the preserve of the police alone- there has to be alignment with the efforts of other government departments and the initiatives of the community safety centres and community police fora. The NDP also calls for the enforcement of a professional code of ethics and the establishment of a National Police Board to develop standards on recruitment, selection and placement, as well as developing a code of ethics for the police.

 

The Twenty Year Review of government concluded that good progress has been made with the policing sector and noted that since 1994, the police budget had increased from R6 billion in 1994 to R68 billion in 2013. The Report notes that South Africa suffers from high levels of corruption and that the Anti-Corruption Task team was started in 2010 by government with a view to deal with cases involving large amounts of money and to co-ordinate the institutions fighting corruption. It concludes by suggesting that South Africa needs to strengthen the capacity to deal with public protests and train police officials dealing with such protests. It also suggests that the capacity of forensic investigations, detectives and the investigation capacity of trio crimes should be vastly improved. In addition, the country’s maritime, land borders and airspace must be safeguarded to protect the country from organised crime and corruption.

 

The Medium Term Strategic Framework (2014-2019) spells out the areas for engagement for SAPS in the foreseeable future. It priorities the following:

·         reducing levels of contact crime;

·         contributing towards an efficient and effective criminal justice system;

·         ensuring that South Africa’s borders are effectively protected and secured;

·         securing cyberspace;

·         ensuring domestic stability; participating in securing the identity of all persons in South Africa; and

·         reducing corruption in the public and private sector.

 

2.1        The Medium Term Strategic Framework: Government Outcomes

This Medium Term Strategic Framework (MTSF) is Government’s strategic plan for the

2014-2019 electoral term. It reflects the commitments made in the election manifesto of the

governing party, including the commitment to implement the National Development Plan. As part of the MTSF, there are 14 Outcomes anticipated by government through a delivery agreement with the Executive Authority of each government Department.

 

Outcome 3 of the Delivery Agreement for safety states that “All people in South Africa are and feel safe”. In order to achieve the outcome, there are seven key outputs with defined indicators and targets that are required to ensure that Outcome 3 is attained.

The following table provides a summary of the selective indicators and targets for Outcome 3:

 

Table 2: Summary of selective indicators and targets for Outcome 3

Output/sub-output

2012/13 indicators and targets

2013/14 indicators and targets                     

Output 1 Reduced overall levels of serious crime, in particular, contact and trio crimes.

Overall Serious Crime:

Reduction of the total number of serious crimes per annum

• Contact Crime: Reduction of contact crimes reported

• Trio Crimes: Reduction of trio crimes reported per annum

·       By 2014 reduce serious crime from 3,924 (1,910,847 crimes) to at least 3,366 per 100 000 people.

·    By 2014 reduce contact crimes from 1,407 (685,185 crimes) to 930 per 100,000 people.

·  By 2014 reduce trio crimes from 97,1 (47,273 crimes) to 67 per 100 000 people. (These figures are based on an estimated population of 48,687,300.)

Output 2

A more effective Criminal Justice System.

• To have finalised all internal disciplinary cases relating to corruption within an average of 3 months

• To have convicted 170 JCPS personnel for offences related to corruption

Successfully convict 100 people by 2014 for corruption where the amount involved is more

than R5 million

Output 3

Reduced corruption.

Output 4

Managed and improved perceptions of crime among the population.

The percentage of persons that reported crime of those who were victims of crime. (Annual survey of number of victims reporting crime).

• The number of workshops and seminars with the community and the CSF (Community Safety Forum) on security awareness, crime prevention and effects of crime on the society.

• Number of JCPS staff trained in serving victims in victim friendly manner.

•Increase number of Thuthuzela Care Centres (TCCs) from 20 to 40 by 2013/14.

 

• Increase number of victims who attend parole hearings from 253 in 2010/11 to 1060 by 2013/14.

Output 5

South Africa’s borders effectively safe guarded and secured.

To have implemented Inter Agency Clearing Forum at the Borderline and Ports of entry by

2013

• To have deployed SANDF in the borders with Zimbabwe, Mozambique, Swaziland, Lesotho, Botswana and Namibia by 2013

• Border Management Agency established by 2014

Output 6

Integrity of identity and status of citizens and residents secured.

 

 

 

 

Immigration systems integrated and

linked with HANIS by 2013

 

 

 

 

 

 

Cyber threat evaluated (by end of September 2012)

• Cyber security baseline determined (by end of December 2012)

• Number of SAPS persons trained in cybercrime

• Number of cybercrime cases reported (baseline)

• Conviction rate in cybercrime prosecutions - 74%

• Number of cybercrime units and investigators in place country-wide

• Number of inspectors appointed

·         Ensure the registration of birth as the only entry point to the NPR and that the birth of all citizens is registered.

·         Immigration systems are integrated with HANIS

·         A strategy for management of immigration and involvement in illicit economy.

 

 

 

A safer cyber space

Reduced cybercrime

Output 7

Secure cyber space.

 

2.2.       Overview of SAPS Strategic Plan and Annual Performance Plan

 

The SAPS 2013/4 Annual Performance Plan and the Strategic Plan (2010-2014) gives effect to the Justice, Crime Prevention and Security (JCPS) cluster Outcome 3: “All people are and feel safe” by making sure that it implements two broad goals:

 

 

The Department identified the following priorities in its 2010-2014 Strategic Plan:

 

·         Crime prevention: reducing levels of contact crimes, trio-crimes (house robbery,business robbery and carjacking) and crimes against women and children;

·         Increasing the visibility of police, especially at station level;

·         Partnership policing and mobilising the community in fighting crime;

·         Policing of public order incidents;

·         The effective investigation of crime by improving detection and court ready casedocket rates on serious crimes, increasing the capacity and professionalism of detectives, and improving forensic services; and

·         Improving crime intelligence for serious crime, drug and people smugglingsyndicates, and human trafficking.

 

A further three critical operational priorities included were the following:

 

 

2.3        Ministerial Priorities

 

All of the priorities of SAPS are critical to the operational success of the SAPS, and in particular, its ability to substantively contribute to the Delivery Agreement by making sure that people are and feel safe. In addition to these priorities, the Minister developed the following priorities in 2013/14:

 

 

 

         3.   Summary of previous key financial and performance        recommendations of the Committee

 

3.1.       2013BRRR Recommendations

 

In 2013, the Committee made the following recommendations in its BRR Report on performance of the SAPS for the 2013/14 financial year.

 

Performance related recommendations:

 

·         The Committee recommended that the provisions of the Child Justice Act and the Domestic ViolenceAct be fully implemented at station level and that SAPS should be fully resourced to implement such provisions. All stations should be fully equipped to implement the Acts.

·         It was also recommended that all stations should be equipped to implement the provisions of the Criminal Law (Forensic Procedures) Amendment Act.

·         It was recommended in view of the Auditor General’s finding that the management of information captured on the CAS system should be become a performance measure for police officers at station level to improve their efficiency. The reliability of information should not be compromised as a result.

·         It was recommended that all detectives be trained in the DNA legislation and the taking of buccal samples.

·         It was also recommended that a full report on lost/stolen dockets be made available. Lastly, it was recommended that the e-docket system link at the 185 stations be linked to courts within the last quarter of the 2013/14 financial year.

·         It was recommended that the targets for crime intelligence be revised and made to follow the SMART principles.

·         The Committee also recommended that the capacity of Crime Intelligence be enhanced with the filling of all outstanding vacant posts within the 2013/14 financial year.

·         Lastly, the Committee recommended that all security personnel immediately be vetted for security clearance in the interests of national security.

 

Financial performance recommendations:

 

Funds for capital works and capacity projects:Improved spending in the Building environment, in particular with respect to earmarked funds, is crucial. It will be expected that improved systems and controls will now be reflected in improved spending and performance.  The Committee recommended that earmarked funds received from National Treasury for building projects should be allocated to individual projects/stations (instead of a blanket amount).

 

The Committee will call a joint meeting with the Portfolio Committee on Public Works to jointly identify measures to strengthen this relationship as the SAPS needs to play an increasingly proactive role in projects carried out by the Department of Public Works. The Committee should be consulted on the envisaged maintenance strategy of the Department and that prior to implementation,this strategy should be approved by the Committee.

 

Integrated Justice System (IJS) and Criminal Justice System (CJS) revamp funds:Poor spending, particularly of IJS earmarked funds is a problem as is the impact that this is having on delivery in the IJS environment.  The Committee recommended that all earmarked funds for IJS and CJS projects are only provided for particular projects/initiatives when these are accompanied with clearly assigned measurable deliverables, delineated budgets and roll-out plans and that a performance audit be done by the Auditor-General of South Africa (AGSA) on IJS and CJS projects across all CJS departments stretching a period of ten years.  The movement of funds between IJS projects by the IJS Board should be limited and the Committee supports the recommendations contained in the National Development Plan on implementation of the CJS Revamp.

 

Technology Management Services (TMS): The Committee recommended that an audit be done on all projects in the TMS environment and that those systems found to be dysfunctional or where irregularities have occurred, should be placed on hold until solutions can be found.

 

Spending on Goods and Services: The Committee recommended that the Department should ensure that tighter controls are put in place on spending on non-core items.

 

Anti-corruption units: The Committee recommended that funding is made available for the establishment of dedicated anti-corruption units throughout the Department to combat corruption at all levels. High level corruption cases could then be escalated to the Directorate for Priority Crimes Investigation (DPCI).

 

Directorate for Priority Crime Investigations (DPCI): It was recommended that the Head of this Directorate should ensure that adequate funds are allocated to the Directorate to perform its duties in the upcoming financial years. It was further recommended that a portion of Criminal Justice System (CJS) Revamp fund is made available to the DPCI to capacitate the growth and development of detectives, specifically in the cyber and commercial crime environment.

 

 

Response by Department and Minister of Finance:

 

The response of the Minister of Finance noted that the SAPS must examine the carry through costs of salary adjustments in determining the 2014/15 allocation and the Department’s additional funding requirements over the 2014 MTEF. Over the 2014 MTEF period, Cabinet further approved allocations of R242.7 million in 2014/15, R432.2 million in 2015/16 and R459.5 million in 2016/17 for carry-through costs.

 

The Minister also indicated that earmarked funds received from the National Treasury for building projects should be allocated to individual stations and that the Department should put improved financial controls in place for that purpose. 

 

The National Treasury supported the Committee’s oversight role with respect to the SAPS building projects. In view of this requirement, the department was requested to make detailed information available on each capital project as part of its quarterly reports on non-financial performance. The SAPS should also align the budget allocation per project to a project plan in order to limit in-year movement of funds.

 

The Treasury also supported the Committee’s recommendation that the project manager for theIJS and the CJS revamp provide a quarterly progress report on all projects. The National Treasury set the following conditions for the Department in the 2014 Appropriation Bill:

 

·         Submission of project plans to the National Treasury by 1 March 2014 outlining the name and status of each project, the funding allocated for the execution of each phase of the project, projected cash flows and timelines associated with each stage of the project, and the roles and responsibilities of the department and those of the service providers appointed.

·         Submission of quarterly progress reports to the National Treasury on the status of expenditure and project implementation within thirty days of the end of each quarter.

The National Treasury also noted that Parliament should approve the withholding of funds and for an in-year reduction in the allocation of funding for the CJS projects where spending is significantly lower than that planned at the time of the adjusted budget and where there is non-compliance with the above conditions.

 

 

3.2.       Committee 2014/15Budget Report

 

The Committee made the following recommendations in terms of the 2014/15 Annual Performance Plan, Strategic Plan and 2014/15 Budget of the Department of Police:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Visible Policing Recommendations

 

 

 

 

 

 

 

 

 

 

 

Detectives Programme

 

 

 

·         The Committee recommended that the SAPS should develop a strategy to encourage women who are afraid to report rape, to do so without fear and to also consider measures developing an early warning system for police officers who abuse their partners. A report must be made available to the Committee.

 

Crime Intelligence

 

 

 

 

          

         4.   Overview and assessment of financial performance

 

4.1. Overview of Vote allocation and spending

 

Table 3: Departmental Expenditure in 2013/14 FY

Programmes

Final Appropriation

R’000

Actual Expenditure

R’000

% Spent at March 2014

Variance

Administration

17 266 297

17 266 269

100%

28

Visible Policing

32 062 097

32 062 097

100%

(0.0%)

Detective Services

14 704 048

14 704 048

100%

(0.0%)

Crime Intelligence

2 740 027

2 740 027

100%

(0.0%)

Protection and Security Services

2 018 957

2 018 957

100%

(0.0%)

Total

68 791 426

68 791 398

100%

28

Source: SAPS 2013/14 Annual Report

 

4.2.       Financial performance 2013/14

 

The SAPS was allocated a main appropriation of R67, 917 billion at the start of the 2013/14 Financial Year (FY), which was adjusted upwards by R874.308 million during the adjustments period to R68,791 billion. The Department spent 100% of its total allocation, leaving R28 000 unspent at year-end. The Administration Programme recorded an under-expenditure of R28 000 while all other programmes spent 100% of their budget for the period under review.

 

·         Adjustments for 2013/14

 

The Adjusted Estimates of National Expenditure for the Department of Police totalled R68, 791 billion. This is an increase of R874.308 million on the main appropriation budget of R67, 917 billion during the 2013/14 year. A marginal increase was recorded on both Current Payments and Transfers and Subsidies, while Payments for Capital Assets remained the same.

 

The Department has not requested any rollovers from 2013/14 to the 2014/15 financial year.

 

The Department shifted an amount of R1000 from Programme 2 (Good and Services) to Non Profit institutions in the same programme for transfer to the South African Police Service Education Trust. This was due to reallocation of funds from travel to subsistence.

 

An additional amount of R874 308 million was also allocated to the Department to cover the costs of increases in personnel remuneration that were higher than provided for in the budget. The following programmes received allocations:

·         Programme 1 (Administration): R206 715 million

·         Programme 2 (Visible Policing): R444 939 million

·         Programme 3 (Detective Services): R202 381 million

·         Programme 4 (Crime Intelligence): R20 273 million

 

 

Final total and programme expenditure

 

 

Table 6: Budget summary of expenditure estimates for 2013/14

Programmes

Budget

Nominal

Rand

Change

Real Rand

Change

Nominal % Change

Real %

Change

R million

2013/14

2014/15

2013/14 – 2014/15

2013/14 - 2014/15

1. Administration

14 524.9

15 304.0

779.1

- 114.4

5.36%

-0.79%

2. Visible Policing

35 015.1

37 008.8

1 993.7

-166.9

5.69%

-0.48%

3. Detectives

14 550.9

15 242.7

691.8

-198.1

4.75%

-1.36%

4. Crime

    Intelligence

2 735.6

2 880.8

145.2

-23.0

5.31%

-0.84%

5. Protection and

  Security Service

1 964.9

2 070.0

106.0

-14.9

5.39%

-0.76%

Total

68 791.4

72 507.2

3 715.8

-517.2

5.40%

-0.75%

                                    Source: SAPS 2013/14 Annual Report

4.2.1     Auditor General (AG) Report

 

The Department received an unqualified Audit for the 2013/14 financial year. The AGnoted the following matters regarding the attainment of predetermined performance targets with respect to the Visible Policing Programme:

 

·         38% of the reaction time in respect of Alpha, Bravo and Charlie complaints captured on the Case Administration System (CAS) could not be verified with the individual pocket books of members of the police force. Station commanders did not review the members’ pocket books to ensure compliance with internal controls and to verify that information on CAS is accurately captured.

·         In 20% of the illicit drug success cases and 37% of the confiscated liquor cases reported, the actual achievement reported could not be verified against adequate supporting documentation. This was as a result of no reconciliation being done between the information recorded on the Operational & Management System (OPAM) , the exhibit store register (SAP 13) as well as the CAS system.

·         54% of the firearms applications could not be confirmed as the application forms were not readily available for audit and as a result the AG was unable to verify the actual reported number of licenses processed in the annual performance report. This was due to inefficient systems of record keeping of the applications.

In respect of Strategic Planning, the AG found that with regard to the three material findings on Programme 2, the Department did not maintain effective and efficient internal controls regarding performance management, which described and represented the manner in which the Department’s processes of performance monitoring, review and reporting should be conducted, organised and managed, as required in terms of section 38(1)(a)(i) of the PFMA.

 

The AG also continued to list the possible irregular expenditure on the Firearms Control System which saw four addendums to the contract give rise to a total contract value of R 412 542 million. After seventy (70) months, the project is still not completed and no skills transfer plan was included in the contract. This was especially concerning for the AG because after taking a legal opinion, the AG is still of the view that it is still reflected as irregular expenditure. The case is now with the National Treasury to provide a ruling on the matter.

 

Contingent Liabilities

The accommodation lease of the SANLAM Middestad building was also noted as a significant uncertainty for the Department with respect to an amount of R611 million. The full extent of the possible irregularities, as disclosed in Note 25 to the financial statements, is still in the process of being determined.

 

Lastly, the question of leadership exercised at station and cluster level has also been identified by the AG as one of the key areas in the management of performance information and internal controls that needs to be exercised by the department. The AG also reported that 1016 members had been charged with the Prevention and Combatting of Corrupt Activities Act.

 

Irregular Expenditure

 

The Department recorded a slight decrease in irregular expenditure at the end of the2013/14 financial year. The Department incurred irregular expenditure of R 339 000 compared to R948 000 in 2012/13. An amount of R2,827 million is still awaiting condonation and is under investigation.

 

The following provides details on the areas where irregular expenditure was incurred in 2013/14 financial year:

·         Labour Hiring: R158 000

·         Training:  R394 000

·         Repairs: R67 000

·         Cleaning services: R420 000

·         Towing costs: R9000

·         Renovation (Buildings): R268 000

·         Leases: R4000

 

Fruitless and Wasteful Expenditure

The Department recorded a significant increase in the category of Fruitless and Wasteful Expenditure in 2013/14. The amount increased from R94 000 in 2012/13 to R 658 000 in 2013/14 and is the result of the non-renewal of vehicle licences and erroneous payments.

 

 

4.3        Financial performance 2014/15

 

First quarter spending 2014/15

 

Total expenditure for the first quarter of the 2014/15 financial year was R16.5 billion which amounted to 22.8% of the Department’s budget of R72, 5 billion. Treasury rules places budgets for departments during the first quarter to be at 25% of estimated expenditure. The Department has underspent in its first quarter and this is similar to the first quarter of 2013/14 financial year when R23.8% of the budget was spent.

 

Programmes:The spending patterns indicate lower than planned expenditure targets for Administration programme(20.6% against a target of 22.2%); Visible Policing programme (23.6% against a target of 26.8%); Detective Services programme (22.7% against a target of 24.0%); Crime Intelligence programme (24.1% against a target of 24.8%); and Protection and Security Services programme (25.2% against a target of 25.0%). The capital assets totalled 8.4% which was far lower than the target which was set at 20.9%.Similarly, the target for transfers and subsidies which was set at 25.4% was not attained as the spend amounted to 23.0%.

 

Current payments

In terms of economic classifications, the allocation for current payments in 2014/15 financial year was R68,9 billion, a slight increase from R 65, billion that was allocated to the Department during the 2013/14 financial period. The following key issues can be highlighted:

·         Compensation to employees: increased from R51,2 billion in 2013/14 to R54,2 billion in 2014/15

·         Goods and Services: the total allocation in 2014/15 is R14,7 billion compared to the R13,8 billion allocation in 2013/14. This represents a slight real percentage increase of 0.01 %, of which:

- Allocation to Computer services decreased from R2,98 billion in 2013/14 to R2,93 billion in 2014/15.

- Allocations to Operating leases increased slightly in 2014/15 with an allocation of R2,3 billion compared to R2,2 billion in 2013/14.

- Allocations to Entertainment increased from R1,5 million in 2013/14 to R1,6 million in 2014/15.

- Allocations to Consultants and professional services (legal costs) increased in 2014/15 with an allocation of R200,3 million compared to R193,4 million in 2013/14.

- Allocations to Contractors increased from R1,04 billion in 2013/14 to R1,15 billion in 2014/15.

 

·         Transfers and subsidies

The allocation for Transfers and subsidies increased from R639,6 million in 2013/14 to R737,1 million in 2014/15. Of which:

- Allocations for payments to Provinces and municipalities increased from R28 million in 2013/14 to R33,4 million in 2014/15.

- Allocations to payments for Departmental agencies and accounts also increased from R116,7 in 2013/14 to R133.8 in 2014/15

- Allocations for Households also increased in 2014/15 (R568,9 million) compared to 2013/14 (R493,9 million).

- Allocations for Claims against the state increased in 2014/15 from R146 million in 2013/14 to R185,1 million in 2014/15.

 

·         Payments for capital assets

The allocation for Payments for capital assets decreased from R3,6 billion in 2013/14 to R2,8 billion in 2014/15 financial year, in nominal term. In particular;

- Building and fixed structures: Remains relatively stable from R1,03 billion in 2013/14 to R1,09 billion in 2014/15.

- Machinery and equipment: Decreased from R2, 029 billion in 2013/14 to R1,7 billion in 2014/15, while biological assets received the same allocation of R300 000 (R0,3 million).

 

4.4.       2014/15 Earmarked Funds

 

The Department has requested additional funding during the MTEF cycle and has made the following requests for 2015/16 financial year and the MTEF:

 

The Appropriation Bill [4-2014] reflects the funds that were specifically and exclusively appropriated within the Administration Programme. The following items (with corresponding amounts) have been identified:

·         Facilities Planning: building and upgrading of police station: A total amount of R672.2 million was earmarked for the upgrading of police stations during the 2014/15 financial year;

·         Civilian Secretariat for Police: The R99.7 million Budget for the Civilian Secretariat is stated as earmarked because the Secretariat became a designated department on 01 April 2014;and

·         Public Order Policing (POP): The Department has requested an additional R3.3 billion for upgrading of equipment to fight violent protests through the re-establishment of POP units throughout the country during the 2014/15 financial year. It includes equipment and training of POP members through the medium term budget. While the full amount has not been earmarked, it is a request that has been made to the Portfolio Committee.

 

5.         OVERVIEW AND ASSESSMENT OF SERVICE DELIVERY PERFORMANCE

 

5.1        Programme Performance

 

Programme 1: Administration

 

The Administration Programme has as its measurable objective, the regulation of the overall management of the Department and provides centralised support services.

 

The table below indicates the budget allocation and expenditure for Programme 1 in 2013/14:

 

Administration programme

Adjusted Estimates

R’000

Virement

R’000

Final Appropriation

R’000

Actual Expenditure

R’000

Variance

%

17 555 348

(289 051)

17 555 348

17 266 269

1.6%

Source: SAPS 2013/14 Annual Report

 

Programme 1: Administration received a final appropriation of R17, 555 billion in 2013/14 of which the Department realised an actual expenditure of R17, 266 318 which amounted to an expenditure of 98.4% with a 1.6% variance.

 

The Department achieved ten out of fourteen targets with a score of 71.42% success.

 

The following table highlights performance of selected targets for 2013/14:

 

Administration Programme Performance

Performance Indicator

Planned Target

2013/14

Actual

2013/14

Comment

Percentage of

personnel in

terms of the

approved  establishment

Maintain 98% in terms of

the approved

establishment

98,5%

 

TARGET

ACHIEVED

98.5%

Percentage of recommendations of the Independent Police Investigative Directorate (IPID) implemented.

80%

84.4% of IPID recommendations implemented

645 out of 764

TARGET ACHIEVED

(It should be noted that the IPID Annual Report (p53) states that SAPS implemented 100% recommendations from IPID)

Ratio of personnel to vehicles

 

Maintain the ratio of 4.51:1 personnel to vehicles

 

The ratio at the end of March 2014 was 3.82:1 based on a total number of 50 966 motor vehicles and a total number of 194 852 personnel.

TARGET

ACHIEVED

 

Percentage of SAPS firearms dot peen marked

 

100%

There were 8 901 standardized firearms that have been marked on a quotation basis during 2013/14, accumulating to 254 302 (97.98%)   from a total of 259 539due to be marked in the financial year.

TARGET NOT

ACHIEVED

 

Percentage of the total devolved facilities projects budget spent by the end of the financial year

100%

27%

(R49 853  211 of R185 796 00)

TARGET NOT

ACHIEVED

 

Percentage of budgeted planned police facility projects completed as per Infrastructure and Capital Assets Plan (Capital works, leases and maintenance)

100% completed (in accordance with planned project milestones)

 

81.1% (Capital works projects).

 

TARGET NOT

ACHIEVED

 

Percentage of project milestones delivered according to the funded IJS Plan

New indicator in 2013/14

95%

 

53%

TARGET NOT

ACHIEVED

 

Source: SAPS 2012/13 Annual Report

 

 

Some of the major highlights and successes of the Administration programme achieved the following successes during the period under review:

·         A concept document on establishing an integrity management capability has been developed;

·         A Memorandum of Understanding between the Independent Police Investigative Directorate (IPID) and SAPS have been signed and provincial nodal points have been established to implement IPID recommendations; 

·         A total of 26 780 personnel received pay progression

·         The Recruitment strategy has been revitalised

 

The following targets were not achieved:

 

·         Police facilities –100 % of police facility projects to be completed: The department only managed to complete 81.1 % of the capital projects, which represents a variation of 18.9% of target which was set at 100%. It is also a decrease from the 95% achieved during 2012/13 financial year.

 

·         Information Systems (IS)/ICT Projects - 95 % of IS/ICT annual funded projects to be completed: The Department only managed to complete an average of 53 % of IS/ICT funded projects, which is a decrease on the target of 65% achieved in 2012/13. This is the third year that this target was not achieved.

 

·         Percentage of firearms dot peen marked – The department only managed to achieve a 97.98% or 254 302 actual achievement from a target of 259 539. A total number of 5237 firearms was not dot peen marked.

 

·         Total devolved facilities projects time spent – Only 27% of the target of 100% was attained and the target was not attained.

 

·         The Police Inspectorate has been capacitated.

 

 

Programme 2: Visible Policing

 

The purpose of the Visible Policing Programme is to enable stations to institute and preserve safety and security, and provide for specialised interventions and the policing of South Africa’s borders.

 

The table below indicates the budget allocated for Programme 2 in 2013/14:

 

Visible Policing

Adjusted Estimates

R’000

Virement

R’000

Final Appropriation

R’000

Actual Expenditure

R’000

Variance

%

31 984 622

77 475

31 984 622

32 062 097

0.2%

Source: SAPS 2013/14 Annual Report

 

Programme 2: The Visible Policing programme is the biggest programme in SAPS and received a final appropriation of R31, 984 billion in 2013/14 and the Department realised an actual expenditure of R 32, 062 billion. This represents 102% overspend on the programme. It is noteworthy that even though the department overspent on the budget by 0.2%, it still did not reach all its targets and this impacted on the programme’s performance.

 

The Programme successfully achieved a 75% (or 15 out of 20) of its predetermined targets.

 

The following table highlights performance on selective targets for 2012/13:

 

 

 

Visible Policing Performance 2013/14

Performance Indicator

Target

2013/14

Actual

2013/14

Comment

Number of serious

crimes.

This was reduced by 2% to 1 753 256

Overall serious crime decreased from 1833 775 reported crime to 1 826 967. This is a decrease 0.4% (not of 2%)

TARGET NOT

ACHIEVED

 

Number of contact

crimes.

Reduced by 4-7% between  574 605 and 539 253

Overall contact crime increased from 617 239 to 620 366 reported in in 2013/14, compared with the same period in 2012/13.

TARGET NOT

ACHIEVED

 

 

Reduce the

number of trio

crimes by 4-7%

Reduced by 4-7% between 38 884 and 36 492

Overall trio crime increased from 44 317  to 49 120 reported crimes which is a 10% increase

TARGET NOT

ACHIEVED

 

Number ofstolen/lostfirearms

recovered inrelation to the

number offirearms reported

stolen/robbed,including state

owned firearms

Recover  minimum of 84.3%

10 113 stolen/lost firearms were recovered in relation to 7589 that were circulated as stolen/lost. This represents a recovery rate of 132.2%

TARGET

ACHIEVED

 

Number ofstolen/robbed

Vehiclesrecovered in

relation to thenumber of

vehicles reportedstolen/robbed

Recover a

minimum of 46%

The overall performance is a recovery rate of 67.4%

TARGET NOT

ACHIEVED

 

Quantity of illicit drugs  confiscated as a result of police actions

Increase by 3% to cannabis- 98 070kg

mandrax tablets –

309 110

cocaine - 79 kg

crystal meth – (Tik Tik) - 178 kg

 

cannabis – 275 550 750 kg

mandrax tablets – 424 391

cocaine – 139 455 kg

crystal meth (Tik-Tik) -324 kg

TARGET

ACHIEVED

 

Percentage of police stations where sector policing has been implemented according to minimum criteria

100%

95% or 1078 out of a total of 1 137 stations implemented sector policing

TARGETNOT ACHIEVED

Number of escapeincidents frompolice custody

Not exceeding 0.05%

1 017 ( 0.057%) persons escaped from police custody   

TARGET NOT

ACHIEVED

Percentageapplications for

firearm licenses,permits,

authorisation,competency

certificates andrenewals

finalised.

90% of

applications

finalised

96% or 244 550 applications were finalised

TARGET

ACHIEVED

 

Police reactiontime to Alpha,

Bravo and Charlie

Complaints

Alpha complaints reaction time maintained at 19:05 minutes,

Bravo complaints reaction time maintained at 24:33 minutes

Charlie complaints maintained at  21:45 minutes

Alpha complaintsreaction time

maintained at 19:02 minutes

Bravo complaintsreaction time

maintained at23:50 minutes on

average

Charliecomplaintsreaction time  was

22:45 minutes onaverage

TARGET NOT

ACHIEVED

Alpha: 19:02 min.

Bravo: 23:50 min

Charlie:22:45 min

THE AGSA MADE A

MATERIAL FINDING ONTHIS TARGET, AS THESAPS DOES NOT HAVEA SYSTEM IN PLACE

TO CONFIRM THE

RELIABILITY

Percentage ofcrime-related hitsreacted to as a result ofMovement ControlSystem screeningon wantedpersons/circulatedstolen or robbedvehicles.

Maintain 100% reaction to hits

(persons)

Reacted to 100% crime - related hits as a result of MCS screening on 3 159 wanted persons

 

 

 

TARGET

ACHIEVED

 

                                                                                                Source: SAPS 2013/14 Annual Report

 

The Visible Policing Programme was able to produce the following successes:

·         The SAPS was able to increase the quantity of confiscated illicit drugs as a result of police actions

·         SAPS was also able to exceed its target of having victim friendly services to victims of rape, sexual offences and abuse offered at 1137 police stations. This is an improvement on the performance in 2012/13 when the target was not met.

·         Another significant success has been the exceeding on the target to recover 84.3% of stolen/lost firearms by 48.9%.

·         The Movement Control System has been maintained with 100% target success.

·         The Public Order Police (POP) units responded to and successfully stabilised 13 575 crowd-related incidents which include 11 668 peaceful incidents; and 1 907 unrest-related incidents with 2 522 arrests.

 

Other successes include:

·         Cabinet established an Inter-Ministerial Committee (IMC) to address the causes of violence, in particular violence against women and children.

·         SAPS and Vodacom, launched the Gender-based Violence Command Centre in March 2014. This is a 24-hour call centre dedicated to providing support and counselling to victims of gender-based violence.

·         SAPS continued to provide support in all One-Stop Child Justice Centres (OSCJCs) The Matlotsana (North West) OSCJC was opened during the 2013/14 period. Other OSCJCs include Nerina (Eastern Cape); Jouberton and Mahikeng (North West) and Mangaung (Free State).

 

Despite the successes, there were a number of important targets that were not met by the Visible Policing programme. These targets are the important service delivery programmes and the non-achievement affects the ability of the police to fight crime effectively. These include:

 

·         The department did not achieve its important target of reducing the number of serious crimes for the financial year under consideration. Serious crime contributes directly to the fear of crime by citizens and the department failed in its set target of reducing serious crime by 2%.

·         The department did not achieve its target of reducing contact crime by between 4-7% and contact crime in fact increased by 0.5%

·         The number of trio crimes also increased by 10.8% instead of being reduced between 4-7%.

·         Sector policing targets have also not been achieved with only 1 078 or 95% of police stations implementing sector policing.

·         The department was unable to improve its target (0.05%) of reducing the number of escapes from police custody. Instead, 1017 persons escaped in the 2013/14 financial year.

 

The Auditor-General also made a number of findings relating to lack of and the reliability of information on targets in the Visible Policing Programme which cast doubt on the Visible Policing programme’s achievements:

·          38% of the reaction times to Alpha, Bravo and Charlie complaints captured on the Crime Administration System (CAS) could not be verified with members’ pocket books. This is the second year that the same finding has been made with respect to the reliability of information when it comes to the verification of response times in Alpha, Bravo and Charlie complaints.

·          In 20% of the illicit drug seizure cases and 37% of the confiscated liquor cases reported, could not be verified against adequate supporting documentation.

·          54% of the firearm applications could not be confirmed as the application forms were unavailable for audit and as a result, the number of actual number of licenses processed could not be verified.  

 

It should be noted that this is the second year running in which these matters presents itself as a repeat audit finding. This points to the necessity of leadership at station and provincial levels, to address the findings as a matter of urgency.

 

Programme 3: Detective Services

 

The purpose of the Detective Services Programme is to enable the investigative work of the SAPS, including providing support to investigators in terms of forensic evidence and the Criminal Records Centre.

 

The table below indicates the budget allocated for Programme 3 in 2013/14

 

Detectives programme

Adjusted Estimates

R’000

Virement

R’000

Final Appropriation

R’000

Actual Expenditure

R’000

Variance

%

14 550921

153 127

14 550 921

14 704 048

1.1%

Source: SAPS 2013/14 Annual Report

 

Programme 3: The Detective Services programme received a final appropriation of R14, 550 billion in 2013/14, of which the Department realised an actual expenditure of R14, 704 billion which represents a variance (over- expenditure) of 1.1% on the allocated budget. An amount of R200, 565 million was rolled over to the Machinery and Equipment account for the implementation of projects related to the Criminal Justice Review programme.

 

The Programme achieved 16 out of a set total of 23 targets for 2013/14 financial year which gave them a success rate of 69.56%, which is lower than the 2012/13 which had a 79.16% success rate.

 

The following table highlights Detectives performance on selective targets for 2013/14:

 

Detectives Programme 2013/14

Performance Indicator

Target

2013/14

Actual

2013/14

Comment

Detection rate for serious crime

 Increase by 1.5% to 48.5%

46.56%

TARGET NOT

ACHIEVED

Percentage oftrial ready casedockets for serious

crime

Increase by 15% to 51.84%

66.95%

TARGET

ACHIEVED

 

Conviction rate for serious crimes

Increased 0.3% to 88.80%

91.65%

TARGET

ACHIEVED

Detection rate for contact crimes

Increased by 1.5% to 61.22%

56.47%

TARGET NOT

ACHIEVED

Percentage ofcourt ready casedockets for contactcrimes

Increased by 15% to 52.24%

65.06%

TARGET

ACHIEVED

 

Conviction rate for contact crimes

Increase by 3.9% to 79.24%

79.71%

TARGET

ACHIEVED

Detection rate for trio crimes

Increase by 6% to 26.66%

17.39%

TARGET NOT

ACHIEVED

Percentage ofcourt trial-ready casedockets for triocrimes

Increase by 15% to 58.7%

73.82%

TARGET

ACHIEVED

 

Conviction rate for trio-crimes

Increase by 0.5% to 71.52%

72.29%

TARGET

ACHIEVED

Detection rate forcrimes againstwomen (18 years

and above).

Maintain at 75%

74.73%

TARGET NOT

ACHIEVED

 

Conviction rate for crimes against women (18 years and above).

Increase by 6.8% to 80.31%

 

82.57%

TARGET

ACHIEVED

 

Detection rate for crimes against children (under 18 years).

Maintain at 72%

69.31%

TARGET NOT ACHIEVED

 

Conviction rate for crimes against children (under 18 years).

Increase by 9.5% to 80.04%

75.31%

TARGET

ACHIEVED

 

Percentage ofcourt ready casedockets for fraudand corruption by individuals within the JCPS Cluster

40%

61.17%

TARGET

ACHIEVED

 

Detection rate for serious

commercial crime related

charges

 52%

89.7%

TARGET

ACHIEVED

 

Number of serious

commercial crime related caseswhereofficials are

involved inprocurement fraudand corruption

related cases

25 trial-ready cases

73 trial ready cases

TARGET

ACHIEVED

 

Percentage ofcase exhibits(entries)

processed within 28 working days

96% of case exhibits processed by Forensic Services within 28 working days

68%

TARGET NOT

ACHIEVED

Source: SAPS 2013/14 Annual Report

 

The detectives programme had mixed results during the 2013/14 financial year. Some of its successes included the following:

 

·         The first National Seminar for Forensic Social Workers was held and attended by 75 SAPS Forensic Social Workers and other subject experts.

·         659 life sentences were secured by the FCS. Included is 645 life sentences for rape.

·         International Vehicle Crime Investigations repatriated 90 vehicles from neighbouring countries to South Africa and the vehicles were handed to their lawful owners.

·         273 reported stolen and recovered vehicles are awaiting repatriation from other countries to South Africa

·         The percentage of trial ready case-dockets for serious crimes increased by 15.11%

·         The conviction rate for serious crimes has increased by 2.85%.

·         The conviction rate for crimes against women 18 years and above (murder, attempted murder, all sexual offences, common assault and assault GBH) was increased by 2.8%.

 

The following targets were not achieved and presented challenges for the Detectives programme:

·         While the detection rate for serious crimes were not achieved, the conviction rate target for serious crimes was achieved. The Committee was concerned about the poor performance and failure to meet targets to increase the detection rates for crimes against women (18yrs and older) as well as that for children.

·         The Committee was concerned that crimes against women and children was a Ministerial and JCPS cluster priority and the department was unable to reach the target.

·         Another concern was the fact that the target for trio crimes was not achieved during the 2013/14 financial year. In fact, the reported trio[2] crimes shows an increase of 10% to 49 120 reported crimes. The detection rate for such crimes was not attained and only produced a 17.39% success instead of the targeted 26.66%. Of concern to the Committee is the fact that the SAPS indicated that they would drop this indicator in the 204/15 Annual Performance Plan.

·         The detection rate for crimes against women over 18 years (which includes murder, attempted murder, all sexual offences and common assault and assault GBH), was not achieved.

·         The detection rate for crimes against children under 18 years has not been achieved.

·         The conviction rate for crimes against children has not been achieved.

·         The percentage of case exhibits processed by the Forensic Services within 28 working days has not been achieved.

 

 

Programme 4: Crime Intelligence

 

The purpose of the Crime Intelligence (CI) Programme is to manage crime intelligence and analyse crime information, and provide technical support for investigations and crime prevention operations.

 

The table below indicates the budget allocated for Programme 4 in 2013/14:

 

Crime Intelligence

Adjusted Estimates

R’000

Virement

R’000

Final Appropriation

R’000

Actual Expenditure

R’000

Variance

%

2 735 608

4 419

2 735608

2 740 027

0.2%

Source: SAPS 2013/14 Annual Report

 

Programme 4: Crime Intelligence received a final appropriation of R2, 735 billion and realised an actual expenditure of R 2, 740 billion. It spent 100.2% of its allocated funds.

 

The Programme set a total of four targets for 2013/14 financial year and achieved all of its targets which gave the programme a 100% success rate.

 

The following table highlights performance on selective targets for 2013/14:

 

Crime Intelligence Performance

Performance Indicator

Target

2013/14

Actual

2013/14

Comment

Number of network

operations conducted

29 552

34 534

TARGETACHIEVED

Number of crime

intelligence products

generated to address priority crime:

 

258606

Operational analysis reports: 309 165

Profiles: 162 131

Intelligence analysis reports: 92 987

TARGETACHIEVED

Number of crime

intelligence products

generated to address priority crime:

258 606

Communicationanalysis reports: 7 743

Communication interception analysis reports: 4 541

Cluster crime threat analysis reports: 41 763

TARGETACHIEVED

Quarterly intelligence reports provided 

 

4 intelligence reports

4 Intelligence reports

TARGETACHIEVED

Source: SAPS 2013/14 Annual Report

 

Some of the successes of this programme include the following:

 

·         Attainment of all targets set for the 2013/14 financial year

·         Separation of the Crime Intelligence and Protection and Security Services (CIPS) into two programmes

·         The SAPS have made progress made in vetting of SAPS senior managers at  Lieutenant General level in the organisation

·         SAPS approved the Crime Intelligence Turnaround strategy which have led to stability

·         The Committee was pleased that the leadership appointments of Provincial Heads (6) and components heads (2) were filled

·         The Crime Intelligence programme succeeded in filling 88 vetted posts to capacitate the vetting office

·         Another 244 posts at levels 5-12  were advertised and filled

 

 

Programme 4 achieved 100% of its targets for the 2013/14 financial year, the key issue for the Committee was the fact that that five out of eight predetermined performance indicators in this Programme are deemed classified and therefore performance information on them is not made publicly available.

 

A recurring question for members of the Committee was integration of various programmes and the use of an integrated approach when it comes to dealing with particular crime trends, especially violent and organised crime.

 

Members were concerned about the targets of the Crime Intelligence programme and wanted to know the procedure for determining targets and what was taken into account for the determination of an indicator.

 

Members were also concerned that the programme was open to abuse by Crime Intelligence with respect to interception of communication and wanted the assurance that all interceptions were legally valid and followed the necessary legal protocols.

 

The appointment of the Head of Crime Intelligence was also another matter that was flagged by the Committee and they wanted assurances that such appointment will be effected. The commitment was made by the National Commissioner to advertise the post and make an appointment.

 

 

Programme 5: Protection and Security Services

 

The purpose of the Protection and Security Services Programme is to provide protection and security services to all identified dignitaries and government interests.

 

The table below indicates the budget allocated for Programme 5 in 2012/13:

 

Protection and Security Services

Adjusted Estimates

R’000

Final Appropriation

R’000

Actual Expenditure

R’000

Variance

%

1 964 927

1 964 927

2 018957

2.7%

                                                                                      Source: SAPS 2012/13 Annual Report

 

Programme 5: Protection and Security Services received a final appropriation of R1,795 billion in 2012/13 and realised an actual expenditure of R1, 795 billion at the end of the financial year 2012/13.

 

The Department set itself three targets and achieved only two which gave it a 50% success rate.

 

The following table highlights performance on selective targets for 2012/13:

 

Protection and Security Services Performance

Performance Indicator

Target

2013/14

Actual

2012/13

Comment

Percentage of security

provided in relation to

security breaches

100% protection provided without security breaches

100%protection

Providedwithout

Securitybreaches

TARGET

ACHIEVED

 

Percentage of security

provided in relation to

security breaches

100% protection provided without security breaches

99.99% protection provided without security breaches

TARGET NOT

ACHIEVED

 

Percentage of identifiedstrategic installations

audited

50% Strategic Installations audited

 51.2% of Strategic Installations audited

TARGET

ACHIEVED

 

Percentage of National

Key Points evaluated

100% of NKPs evaluated

101% NKP evaluated

TARGET

ACHIEVED

 

Source: SAPS 2012/13 Annual Report

 

Successes of the Protection and Security Services Programme include the following:

 

·         97090 static protection operations were conducted to protect 42 installations/government buildings and 90 VIP residences with six security breaches (0.006%).

·         There were two incident-free openings of Parliament and the Presidential Inauguration.

·         Three Government Sector Security Council (GSSC) meetings were held.

·         87 Physical security assessments and 31 re-assessments were conducted at VIP residences, para-statals, government departments and other relevant structures.

·         75% of the targets for the 2013/14 financial year was achieved.

The following target was not achieved:

 

 

A key concern to the Committee was the fact that not all the relevant managers and staff were security vetted and the Committee asked for and received a special briefing on the issue. The Committee also wanted details of the security breaches and wanted assurances that the wellness of members were considered and taken care of.  Lastly, the Committee wanted to know if there was regular rotation of members at National Key Points.

 

5.2        Other service delivery findings

 

         Oversight visit reports: summary of key service delivery issues.

         During its first term, the Committee undertook oversight visits to police stations in the Western Cape and Gauteng Provinces. One of the recurring issues related to the implementation of the Domestic Violence Act. Some police stations were better managed than others and the management teams were always able to (at some stations visited) provide all the required information to the Committee, were aware of the necessary Acts, National Instructions and Regulations. This was however not so at all stations visited.

          

         Another recurring issue was the matter of the Resource Allocation Guide (RAG). Almost all of the police stations visited complained of the fact that there were insufficient members appointed to properly implement sector policing at the stations. At Nyanga police station in particular, the community police forum together with the members complained about the problem with the numbers of detectives at the station.

          

         In addition, problems with the leadership of the detectives at the station were highlighted. Mamelodi West Police station was also in a similar position and the Committee was not impressed with the leadership at the station.

Other areas of concern was the state of some of the police stations visited with very little space available at the stations for detectives to be housed in the same premises.

 

There were also some police stations with poor infrastructure and some police stations that were not maintained. In some cases the community service centrewas not big enough to cope with the number of complainants at the station on certain days.

The visits to Sunnyside and Philippi police stations had the opposite results where the committee on the whole found compliance and very well managed police stations.  

 

 

 

 

 

 

6.         COMMITTEE KEY FINDINGS: DePARTMENT OF POLICE

 

Crime Statistics

The Committee noted that the SAPS did not include the crime statistics either as part of its Annual Report nor as an annexure. It expressed its concern about this development and indicated that it expected that the crime statistics annexure should in future be tabled in Parliament together with the Annual Report. It expected the SAPS to follow the necessary protocols to table the crime statistics annexure in accordance with Parliamentary rules.

 

The Committee also noted that the Auditor-General does not perform a comprehensive audit on the crime statistics and wanted assurances from the department that the statistics are correct.

 

The Committee also noted that it expected a separate section of the Annual Report to focus on the Directorate of Priority Crimes Investigation as it was not complete in the 2013/14 report. It should contain much more comprehensive performance information. The Committee took note of the response of the department that it was awaiting approval of the National Treasury to create a Programme 6 for the Directorate for Priority Crimes Investigation. The Committee will monitor its progress. The Chairperson noted that the budget must be ring-fenced.

 

Governance and operational issues

The Committee noted that the SAPS is a large organisation that is well managed in comparison to other government departments with similar budgets and human resources. Comparatively, the department has fared well in the ratings of the Management Performance and Assessment Tool (MPAT) of the Department of Performance Monitoring and Evaluation 2014 Report. While there is room for improvement in the supply chain management, the organisation performed well in the overall attainment of its performance indicators and targets.

 

As a management yardstick, the MPAT process provides independent assurance of the governance practices of national and provincial government departments. The Committee welcomed the fact that the SAPS was able to climb from a position of 24 to twelve and is now ranked in the top six government departments which have similar and more employee numbers, with respect to its MPAT scores. Participation in the MPAT process is now compulsory for all government departments.

 

In view of the four key areas measured however, there is room for improvement in governance and accountability, finance management and service delivery. The Committee noted that the department did well in its scores when it came to strategic management and SAPS should be commended for the achievement.

 

Service delivery performance

 

One of the Committee’s great concerns relates to how well the Department manages its delivery of services to all the people of the country. One of the overriding concerns from the committee is the issue of professionalisation and demilitarisation. The Committee has in previous years expressed its concerns that police brutality can only be addressed through a process of demilitarisation and professionalising the SAPS. In this way, trust in SAPS by the public will be enhanced and strengthened. As this was one of the NDP objectives, the Committee has indicated that it wants it to be prioritised by the Department. 

 

In terms of the performance of SAPS, the Committee noted that the SAPS faired reasonably well against its predetermined objectives in its programmes (average of 73%) considering the challenges facing the organisation. In the Administration programme, the SAPS achieved 71.42% of its predetermined targets (10 out of 14 targets).

 

The Visible Policing programme attained 75 % of its predetermined targets (15 out of 20). As already previously indicated, the programme failed to attain the crucial targets of reducing serious crimes and crimes against women and children.The Auditor General also made findings about the reliability and accuracy of information relating to the response times for the Alpha, Bravo and Charlie complaints. It reflected on the leadership at station and cluster level and their ability to manage performance information.

 

The Detective Services Programme successfully achieved 69.15% of its predetermined targets (16 out of 23 targets). The Committee was concerned about the performance of the programme and great concern was the poor performance and failure to critical target of detection rates for crimes against women (18 years and older) and that for children (18 years and younger).

 

The Crime Intelligence Programme achieved 100% of its predetermined targets (4 out of 4). The Committee was reasonably pleased that there was some progress in the programme with respect to the vetting and filling of vacancies. The division appears to have stabilised after a leadership challenge during the previous financial year. The Committee was however concerned about the setting of measurable targets for the programme.

 

The Protection and Security Services Programme improved from the previous financial year and attained 75% (3 out of 4) on its predetermined targets. One of the concerns raised by the Committee were the six security breaches with static security.

 

The Committee was satisfied that the department was able to improve on some of its programmes, but on the whole there was room for improvement with respect to specific targets. Of concern to the Committee is the fact that while the budget has increased from R68 billion in the 2013/14 financial year to R72 billion in the 2014/15, it has not translated into a significant decrease in the crime statistics with respect to violent crime and crimes against women and children.

 

The cornerstone of government policy is undoubtedly the NDPand the department has not provided the Committee with a plan of how it intends to proceed with the implementation of the NDP, especially demilitarization. The Committee is concerned about the lack of delivery of quality services to all people especially those in rural areas.

 

Financial performance including funding proposals

The following are the key observations of the Committee with regard to the financial performance of the Department for 2013/14 and the future funding proposals:

The Department managed to spend 100% of its funds with a R28 000 remained unspent at year end. The spending patterns indicate that during the first, second and third quarters, the department was not able to spend their budgets as per Treasury regulations. Instead some programmes such the Administration programme, was only able to spend 98.4% of its budget by the end of the financial year. However, other programmes were able to overspend and the Visible Policing programme, overspent by 0.2% due to and unforeseen increase in fuels and oil during the year in review. The Detective Services Programme also overspent by 1.1%, the Crime Intelligence Programme overspent by 0.2% and Protection and Security Services programme overspent by 2.7% which evened out the spending to 100% of the appropriation.

 

The SAPS budget was on the whole spent on compensation of employees which amounted to 75.55% and goods and services accounted for 24.45% of the appropriated amount. Transfers and subsidiescomprises 135,5% of allocated budget mainly as a result of increased payments in the civil claims environment, while Payments for Capital Assetscomprised  102,6% of the allocated budget. SAPS succeeded in spending 100% of its allocation.

The total appropriation for 2013/14 was R 68 791 billion with other revenue collected amounting to R 386 341 million. This was made up of Sales of Goods and Services (fines, firearm licence applications and accident reports), sale of scrap and other used goods and fines, penalties and forfeits. Local and foreign assistance amounted to R5,828 million.

 

Irregular Expenditure:

The past financial year recorded a decrease in irregular expenditure. In the 2013/14 Financial Year, the Department had irregular expenditure of R3,033 million compared to R 3,549 million in 2012/13.A total of R 2,827 million is still awaiting condonation and is under investigation.

 

Fruitless and wasteful expenditure: The Committee was disappointed that the amount for Fruitless and wasteful expenditure has increased from the 2012/13 year (R94 000) which the Committee welcomed at the time, to R 658 000 in 2013/14 Financial Year. This includes vehicle licences that have not been renewed and erroneous payments. This was concerning to the committee and was also noted in the Auditor General’s report.

 

Contingent Liabilities:

The Committee again was concerned that the amount for Contingent Liabilities increased from R19,158 billion in 2012/13 to R21,192 billion in 2013/14. One of the unresolved issues remains the Sanlam Middestad Building lease which amounted to R611 692 million and which was pending on an appeal and awaiting an outcome.

 

Claims against the police increased from R18 447 billion in 2012/13 to R20 544 billion in 2013/14 with the largest amounts paid for Police Action (R16 587 billion). Shooting claims against the police amounted to R 1474 billion which constituted the second largest contingent liability item.  The Committee noted that police actions and police shootings claims must be reduced and although not many of the claims have been paid out, it is still an indictment against the police when they have to pay out claims to victims of their actions.

 

2014/15 MTEF financial allocations

 

Request for additional funds: The Department has not requested additional funds for 2013/14 financial year as it spent its full budget. During the first quarter of 2014/15 financial year however, the department made a request to the Portfolio Committee for additional funds of R3.3 billion for re-establishing additional Public Order Police units, equipment and training for such units.

 

 

6.1.       Summary of reporting requests

 

Summary of the Department’s reporting requirements

 

The following table provides a summary of the additional information requested from the Department during the hearings and other reporting requirements.

 

Reporting matter

Action required

Timeframe

Programme 1: Administration and Financial Statements

The Committee requires an updated document on the progress of the turnaround strategy for the Central Firearm Registry

Written report

30 November 2014.

The Committee requires a comprehensive briefing on the 2013/14 Crime statistics

Briefing

Date to be determined

A detailed report on the backlog of cases with respect to trio and serious crimes and the strategy to deal with them.

Written report

30 November 2014

A full report on the Memorandum of Understanding with the Department of Health and a progress report on the details to provide forensic laboratory services to clear up the outstanding backlogs in cases.

Written report

30 November 2014

A report on how the status of feedback to complainants and how the Department intends to improve feedback to complainants using technology.

Written report

30 November 2014

 A full report on the findings of the Frontline Service Delivery Programme at the standards required for police stations.

Written report

30 November 2014

A full report on the decision by Treasury on the Firearms Control System contract and the response of SAPS to the recommendations.

Written Report

30 November 2014

A full report on the Memorandum of Agreement with the CSIR, the basket of services provided and the budget and costs.

Written report

30 November 2014

A full report on the progress with filling vacancies at leadership level  in the following environments: TMS, Provincial Commissioner(s),Crime Intelligence, CFO, VISPOL, Inspectorate, Human Resources and Training , Research Institute

Written report

30 November 2014

Provide a full list of all SIU investigations and progress reports

Written Report

30 November 2014

Programme 2: Visible Policing

Reporting matter

Action required

Timeframe

Provide a report on the disciplinary steps SAPS have taken against members involved in escapes.

Written report

30 November 2014

Provide a report on police targets and reaction times in all provinces

Written Report

30 November 2014

Provide a rural urban mix diagnostic report and reaction times in rural areas

Written Report

30 November 2014

Provide a report on border arrests and convictions

Written report

30 November 2014

Provide a reconciled report to the Committee on the disparities between the number of arrests (1.7 million) and the figure (1.3 million) drawn out from the OPAM system as recorded in the 2013/14 Annual Report

Written report

30 November 2014

Provide the Committee with a detailed report on the strategy to deal with Mall robberies

Written report

30 November 2014

Provide a report on how SAPS will ensure that the information recorded in the pocket books are reconciled with the AG reporting ABC complaints reaction times and  verification of information at station level

Written report

15 January 2015

Provide a copy of the SOP to deal with reaction times

Written report

30 November 2014

Provide a report on the expected implementation of deputy station commanders